One badge per person, one tablet per site — simple and audit-ready.
Your team walks up to a tablet at the entrance, holds up a QR badge, and hears “Clocked in at 08:00” — in under a second. No app to download, no password to remember.
We wanted to show exactly what happens behind that half-second, with no shortcuts and no hard-coded demo.
The fictional gate
We created Porto Logistics — Gate A, a fake warehouse gate with a wall-mounted tablet. Two fictional crews:
- Crew A — badges only: 8 workers who don’t carry smartphones, each with a personal QR badge
- Crew B — phones too: 6 workers who also have the Chegatta app
Both crews clocked in at 07:00 on the same gate tablet.
The real shape of a kiosk day
A kiosk has to handle what a phone app doesn’t:
- A new temp on their first day who has never used the system
- A worker with gloves who can’t type a PIN
- A tablet that was paired last week and restarted this morning
- A scan that must not log to the wrong site if the company has 15 sites
The test wasn’t “does the camera see a QR?” It was “does the right person get logged at the right site, at the right time, without creating a way to cheat?”
What had to get right
- Does each badge belong to one person and expire once a year, so a photo of someone else’s badge won’t work?
- Does the tablet know it is “Gate A” and not “Gate B” — even after a restart?
- If someone tries the same badge on a different tablet, is it flagged?
- Does the idle screen return to ready after 30 seconds, so the next person doesn’t clock in as you?
These are normal gate scenarios, not lab tests.
What we proved
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Personal badge, not shared. Each badge is unique to one worker and expires yearly. A copy or photo fails the check.
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One tablet, one site. The tablet is paired once by scanning the site’s QR. After that it remembers its site — no re-pairing. A scan is always logged to that site, never the wrong one. Live status (last ping, last activity) is visible on the dashboard.
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Resets itself. After 30 seconds of no use, the screen returns to ready — the next worker can’t accidentally continue your session. The live preview stays on so a supervisor sees who is scanning.
All 3 scenarios passed, and no existing attendance records were disturbed.
What “kiosk” really means in practice
For a restaurant with a kitchen door, a clinic with two entrances, or a construction gate with hard hats, a kiosk isn’t a second system — it’s the same attendance record as a phone. Whether Maria taps her phone or scans her badge, the shift row is identical. That’s what keeps payroll and audits simple.
Where we’re explicit: today the tablet is QR-only. A PIN or name-list entry on the tablet is on the roadmap — we state that in our kiosk docs, because we’d rather be honest than surprise you on day one.
Where Chegatta is today
The gate flow is ready today: pair once, scan in half a second, site-bound, auto-reset, with a live dashboard. Any iPad or Android tablet you already have works — wall-mount it and you’re live in under an hour.
If you place workers without smartphones, the right question to ask any vendor is: “show me the new temp, first day, no phone — how do they clock in?” This is ours.